Parks Friends Groups and Volunteers – Annual Health Check

Progress

Group details
Do you have valid Public Liability Insurance?

You must have valid Public Liability Insurance in place for your organised activities. You cannot complete or submit this form without it.

Upload a copy of the valid insurance document. The policy must clearly state that it is ‘Public Liability Insurance’, show the group name, validity period (usually one year) and the value of the policy (usually £1 million to £5 million).

Contact details for correspondence

Enter a point of contact for this application. This is where we will send all correspondence and get in touch if we need to.

Committee details
Does the committee have a group constitution?
Does the committee have an Annual General Meeting (AGM)?
Are all members invited to the AGM?
Is the committee elected or reaffirmed by members at the AGM?
Are accounts provided at the AGM?
Is the AGM minuted?

This must demonstrate the election of members, where applicable.

Data protection
Are members' personal information kept secure and private, in line with General Data Protection Regulations?
How is your group's membership determined?

Select all that apply.

Communication
How does the committee communicate with group members?

Select all that apply.

What is your group's public contact details?

Does the group have a website?
Is the group on social media?
Which platforms?

Select all that apply.

Declaration

By submitting this form, the committee - on behalf of all group members - acknowledge that:

  1. The parks and greenspaces team act as the landowner on behalf of all Liverpool City Council parks and greenspaces.
  2. You must get permission from the council's Parks Officers before carrying out any activities and events outside of casual use. Whilst you can seek advice from councillors and other council staff, permission can only be granted by Parks Officers.
  3. Hosting unauthorised events means your group Public Liability Insurance and that of any third party, may be deemed invalid. You could be held personally liable for any damages or claims. The organiser may also be in breach of Parks Byelaws and be held responsible for any penalties or enforcement action.
  4. Any environmental problems in parks, for example, litter or broken equipment, must be reported via the appropriate service forms at liverpool.gov.uk/environmentalproblems - this allocates the work directly to the service responsible and will be prioritised by risk. Do not report issues directly to officers as these will not be tracked. Comments on social media will not be actioned.
  5. The event organiser is responsible for ensuring relevant permissions are in place and all attendees are appropriately briefed on risk assessments and procedures relating to the activity, for example, the sharps collection procedure for litter picks.
  6. Liverpool City Council reserve the right to remove any unauthorised installations in parks.
Declaration

Before you submit this form please review your answers below. If you need to change anything, use the 'previous' button on the bottom left to go back to a section. Then submit the form by selecting the 'Submit button' at the bottom of this page